E-mail
It is really important to remain in communication with your committee, your members, and
SOC to ensure everyone knows what’s going on with your club. The Guild is able to provide
you with email aliases for affiliated clubs in the form basename@guild.uwa.edu.au. Aliases are
not mailboxes for storage of messages but are a redirection that members of the public can send
to -- they pass main straight through to another nominated email address(es). The club
can chose its `base name' on its club coversheet. Please note your base name cannot be changed once set.
Eg:
| Base name: | myclub |
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| Club president alias: | myclub-president@guild.uwa.edu.au |
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| Club committee alias: | myclub-committee@guild.uwa.edu.au |
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| Club general contact: | myclub@guild.uwa.edu.au |
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| Club member mailing list: | myclub-list@guild.uwa.edu.au |
|---|
The final alias gives the club the ability to email any number of members and they have managerial control over the mailing list.
Once you have had these set up, you should update your club coversheet with your basename and general contact details.
Applying for Basic Aliases
If you are a new club, simply specify a basename on your club coversheet.
Provided the name is not already in use, you will automatically get the following aliases:
| basename-president@guild.uwa.edu.au | -> | To your President's OBF e-mail. |
| basename-vp@guild.uwa.edu.au | -> | To your Vice-President's OBF e-mail. |
| basename-treasurer@guild.uwa.edu.au | -> | To your Treasurer's OBF e-mail. |
| basename-secretary@guild.uwa.edu.au | -> | To your Secretary's OBF e-mail. |
| basename-committee@guild.uwa.edu.au | -> | Simultaneously to the four OBFs above. |
| basename@guild.uwa.edu.au | -> | Same as basename-committee@guild.uwa.edu.au |
These are maintained automatically every time a new OBF is approved.
If you are an existing club, log back in to amend your club coversheet with a basename.
Applying for Extra Aliases
You can apply for extra aliases (e.g., basename-webmaster@guild.uwa.edu.au) by logging in an filling out
a Club E-mail Alias Request.
Applying for Amendments
Although your four core aliases (-president, -vp, -secretary and -treasurer) are based
strictly on your OBFs, you have discretion over the other aliases. For example, you can
request that clubname@guild be directed to a Gmail account, or that clubname-committee@guild
contains additional committee members. To make a request, log in below and submit a Club
E-mail Alias Request.
Applying for Mailing Lists
As mentioned above, you can also apply for a self-managed subscriber list, which can be set up
as either:
- A club announcements list for members.
- A member discusison list.
Your mailing list will have an address like clubname-list@guild.uwa.edu.au and will run
with the Mailman web-based mailing software.
To apply for a mailing list, log in below and submit a Club Mailing List Request.
Once your appication is processed, you will be given a password that let you add
your members to the list.
If you already have a mailing list, you committee should keep notes about how to
administer it (e.g., the password). If you have lost these details, please contact
ict@guild.uwa.edu.au
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